ObituaryData.com
Username: Password: login-to-ObituaryData.com
    Not a Subscriber? Try it for Free!
corner1
round2.png

faqs-obituarydata.com Frequently Asked Questions


Databases:
How far back do the obituary records go?
How often is the ObituaryData database updated?
How far back do the Social Security Death Master File (SSDMF) records go?
How often is the Social Security Death Master File (SSDMF) updated?
How does ObituaryData compare with other resources in terms of data and costs?
What is the difference between a death notice and an obituary?
Why do some records contain “Brief” in the name box?
Is my information secure?

Subscriptions:
As an annual subscriber, how often can I access the database?
Can more than one person use our password?
Should we replace our password when there is staff turnover?
Are subscriptions automatically renewed, or will I be contacted?
Are subscriptions available for terms shorter than one year?
Do you accept credit card payments?
What may be considered excessive use?

Weekly Keyword Reporting:
How does this service work?
Can the reports be emailed to more than one person?
How do we update our email list during the year?
How do we update our Keyword search terms?

List Match / List Monitoring:
What is List Match?
What are the benefits of List Matching against the national ObituaryData?
What are the benefits of List Matching against the Social Security Death Master File (SSDMF)?
What is the difference between List Matching and List Monitoring?
How does ObituaryData compare with other List Match services in terms of data and costs?
Subscribers already have access to search both databases. Why would they benefit from List Match?


 
 
 

Glossary of Terms

  • SSDMF- The Social Security Death Master File (SSDMF) is a database of death records created from the United States Social Security Administration's Death Master File Extract. Most persons who have died since 1962 who had a Social Security Number (SSN) and whose death has been reported to the Social Security Administration are listed in the SSDMF.
    -top-

  • FTP-File Transfer Protocol is a standard network protocol used to copy a file from one host to another over a TCP/IP-based network, such as the Internet.
    -top-

  • SFTP, or secure FTP, is a program that uses SSH to transfer files. Unlike standard FTP, it encrypts both commands and data, preventing passwords and sensitive information from being transmitted in the clear over the network. It is functionally similar to FTP, but because it uses a different protocol, you can't use a standard FTP client to talk to an SFTP server, nor can you connect to an FTP server with a client that supports only SFTP.
    -top-

Databases:

  • How far back do the obituary records go?
    AmericanMemorials.com began daily data collection of current deaths on March 1, 2000. Approximately 20% of all deaths were collected through May 2002. Beginning in September 2002, the subscription-based ObituaryData was launched and the data-collection volume was increased to approximately 80% of all deaths on a daily basis. Since then, additional resources have been added and systems have been refined bringing our service up to its current 95% level. All collected obituaries are digitized and permanently archived.
    -top-

  • How often is the ObituaryData database updated?
    The ObituaryData database is updated daily with over 7,000 new records - and these records are available immediately to our subscribers.
    -top-

  • How far back do the Social Security Death Master File (SSDMF) Records go?
    ObituaryData hosts an official copy of the U.S. Social Security Death Index - over 96 million records - including death records from as far back as the early 1960's.
    -top-

  • How often is the Social Security Death Master File (SSDMF) updated?
    The Social Security Death Master File is updated every week.
    -top-

  • How does ObituaryData compare with other resources in terms of data and costs?
    Our subscribers agree that our national Obituary Database is the most comprehensive available.  Our contractors and staff are dedicated to obtaining records from every available online and other available resources.  Our prices are considerably lower than clipping services and other national data resources. 
    -top-

  • What is the difference between a death notice and an obituary?
    Death Notices and Obituaries are both published records to announce deaths.  A death notice is usually a brief notification that contains only basic related information about the deceased.  An obituary is usually more detailed, providing information about the deceased's education, career, family members, survivors, beneficiaries, and funeral arrangements.  However, this is not always the case. In some areas of the country, the death notice is very detailed and, in others, a typical obituary can be very brief. However the terms are often interchangeable.
    -top-

  • Why do some records contain “Brief” in the name box?
    A record is designated as “Brief” if it is missing at least 1 of the following pieces of information:

    - Exact date of death
    - Survivor information
    - Funeral or Service information

    It may or may not indicate that the record is shorter than another record for the same person.
    -top-

  • Is my information secure?
    Yes. Please click here to view our Security Policy
    -top-

Subscriptions:

  • As an annual subscriber, how often can I access the database?
    Subscribers are entitled to unlimited searches of both the ObituaryData Database and the Social Security Death Master File (Searches can be conducted for records which pertain specifically to the subscribing institution and may not be conducted for or shared with other institutions.)
    -top-

  • Can more than one person use our password?
    Yes. Our passwords are able to be shared within a customer's organization.
    -top-

  • Should we replace our password when there is staff turnover?
    It is recommended that subscribers replace passwords in the event of staff turnover.  To do so please click on "My Account" on the top right of the website once you are logged in.
    -top-

  • Are subscriptions automatically renewed, or will I be contacted?
    ObituaryData will contact subscribers approximately one month in advance of expiration to make renewal arrangements.
    -top-

  • Are subscriptions available for terms shorter than one year?
    Access to ObituaryData is available by annual subscription only.
    -top-

  • Do you accept credit card payments?
    Yes. All major credit card types are accepted.
    -top-

  • What may be considered excessive use?
    Counted searches in excess of 100 per day may be considered excessive use and require a Custom Search Agreement. User's activity may be reviewed by OD.
    -top-

Weekly Keyword Reporting:

  • How does this service work?
    (for Member-Based Subscribers with Access to Keyword Searches ONLY) 
    Subscriptions include a weekly report that is run by ObituaryData, using the registered Keywords. The report is transmitted by email and includes all records that include the Keywords that have been entered in the database since the previous report. Each name is linked to the complete obituary.  The reports are created using a string of relevant keyword terms, including popular references to the organization as well as common misspellings. Here's an example:

    "Any State College" OR "Any State Normal School" OR "Any State University" OR "Any State University" OR "Crimson Eagles"

    There is a limit to the size of the string, but we can usually accommodate most, if not all, of your terms. 

    Please note:  Member-based and other subscribers with access to the Keyword search field can also conduct these searches manually.

    -top-

  • Can the reports be emailed to more than one person?
    Yes, we can send the reports to as many as 8 email addresses. 
    -top-

  • How do we update our email list during the year?
    Please click on "My Account" on the top right of the website once you are logged in.
    -top-

  • How do we update our Keyword search terms?
    Please click on "My Account" on the top right of the website once you are logged in.
    -top-

List Match / List Monitoring:

  • What is List Match?
    List Match is the comprehensive screening of your list against existing records in one or both of our national databases to identify deceased individuals. Depending on the database, screening can be conducted by First Name, Last Name, Date of Birth, City of Residence, State of Residence and/or Social Security Number.  ObituaryData can provide list match services for lists of hundreds, thousands or even millions of names.  For more information and pricing, please click here.
    -top-

  • What are the benefits of List Matching against the national Obituary Database?
    Obituary list matching is an exclusive service of ObituaryData and results include the complete obituary for each match.  This service is particularly beneficial for lists that are not well-populated with Social Security Numbers.  Other benefits are that the obituary database includes the most current information available (database is updated daily), and obituary records include significantly more detail than Social Security Death Records. 
    -top-

  • What are the benefits of List Matching against the Social Security Death Master File?
    The Social Security Death Master File is current, with new updates posted on our website every week. For lists that are well-populated with Social Security Numbers, this service is easy to use (just send a list of SSN's) and results are very precise. We can also match First Name, Last Name, and Date of Birth to the SSDMF. Because the SSDMF database includes over 96 million records, with data as far back as the 1960's, even lists that have not been screened for years will benefit from the process. 
    -top-

  • What is the difference between List Match and List Monitoring?
    List Match, as described above, is the one-time or infrequent screening of large lists of names. List Monitoring is the same process, but performed at regular intervals, designed to provide ongoing screening of your list for new records added to our database(s) during each period. 
    -top-

  • How does ObituaryData compare with other List Match services in terms of data and costs?
    ObituaryData List Match services for the SSDMF are the most affordable we have seen, by far.  Obituary screening is an exclusive service of ours so there is no comparison to offer.  However, the process is priced comparably to our SSDMF screening which, as mentioned, is lower than the industry standard. 
    -top-

  • Subscribers already have access to search both databases.  Why would they benefit from List Match?
    ObituaryData subscription services provide the best death notification and research capabilities in the industry today. The Keyword search field allows our subscribers to identify records which mention the name(s) of their institutions and the other search fields enable subscribers to verify deaths and gather additional information. However, there will still be records that do not mention the school name, or that were not reported to the school from other sources.  Occasional list screening helps subscribers to identify these missed deceased records. 
    -top-
 
corner3
corner4